Item groups allow you to categorize like items. They may have similar characteristics, properties, or usage. They could also have similar functions, but vary by size or material. Items groups can be used as a way to group items to be displayed for sales order, possibly for up-selling. They can also be used as a component of trade agreements, such as offering a customer a discount for all items within a certain item group. Every item master record must have an item group associated with it. Ascent also uses the Item Group record for purposes of selecting general ledger financial posting information, such as what general ledger inventory account should get debited/credited with receipts or issues of inventory items associated with that item group.
Item Groups Procedure:
Create/use existing “Item Group Name”. This is the field that gets used when being prompted for item group information in other Ascent programs.
Enter “Item Group Code”. This field is required to be three (3) characters long.
Enter “Description”. This field can be more detailed than the “Item Group Name” field. No editing is done with this field.
Optionally enter “Profit Center”. This is a non-edited field. Ascent does not use this field at this time. You can use this field for your own purposes.
Optionally enter “Parent Group”. This parent group could be used for reporting hierarchical purposes; the user could write a report utilizing this hierarchy. In order to select a “Parent Group”, the parent group itself must already have been created as an Item Group.
Hide? If a certain group is marked as “Hide”, it won’t show in pick list as available, when you want to add lines by group in Sales Order, Purchase Order, Quote, etc.